Rancho Bernardo Inn Men’s Golf Club
Minutes of the Meeting of the RBIMGC Board of Directors
January 21, 2021
The meeting was held as a ZOOM video conference. In attendance were Jerry Canning, Norm Blades, Tom Dubuque, Tom Smith, John Kersey, Joe Walkington, Spencer Davis, Darryl Medders, Tom Christopher, Johnny Goebel and Roger Smith. All Board members were present.
The meeting was called to order at 9:03 AM by President Tom Dubuque.
Secretary’s Report – Tom Smith:
Tom noted that the minutes of the December 17, 2020 Regular and Organizational meetings had been circulated and posted on the website. Tom asked for a motion to approve the minutes. MSUA.
Treasurer’s Report – John Kersey:
John discussed the Treasurer’s report for the month. As of January 20, the Club has an operating cash balance of $16,135.72 and available cash of $15,284.22.
The January 18 tournament generated only one free round of golf due to low attendance. It was decided by the TD and Treasurer to award cash to the first-place Team winners and apply the free round toward an earlier tournament. The Board agreed that the action taken was the proper thing to do.
The Board requested John to complete an analysis to identify the amount of budgeted funds the Club didn’t spend last year due to the pandemic.
Membership Report – Jerry Canning:
The Club entered 2021 with 188 members. 16 members with a 12/31/20 renewal date did not renew, about average for the Club. Jerry sent an email to the non-renewals thanking them for their membership and wishing them well.
Since the last Board meeting, the Club has added three new members and had one non-renewal.
As of January 21, Club membership is at 190: 184 Full, 0 Associate and 6 Comped members.
Director of Golf’s Report – Evan Biundo
RBI is still operating under a single-rider cart public health mandate unless the riders are family members or of the same household.
Monday, March 22 and Tuesday, March 23 have been set as RBI’s Spring aerification dates for all greens and aprons. On Monday, March 22 we will have 68 spots available to us, playing the same nine twice.
Evan recommends staying with Lift, Clean and Place in the fairway due to course conditions.
Handicap Chairman – Darryl Medders:
Nothing to report.
Tournament Chairman – Joe Walkington:
RBI’s Course Superintendent has decided that a frost event no longer means a delay in play. Instead, it means Cart Path Only for a specified period of time. The first 4 holes are mostly Cart Path Only under normal playing conditions, so a frost event only minimally affects play for the first few groups. Because of this, we will not be notifying members of a frost event unless it is very severe.
We had one recent rain delay. Members were notified on Saturday of the possibility of rain and were requested by the TD to email the TD with their decision to withdraw by Sunday morning if that was their intent. This worked well.
Agreeing with a suggestion from Evan Biundo, the Club will keep Lift, Clean and Place Rules thru the Fairway for the foreseeable future due to poor conditions on some fairways.
Rules Committee – Joe Walkington:
Nothing to report.
Web site – Tom Christopher:
Nothing to report.
Open Discussion:
COVID-19: One of our members recently contracted COVID-19. He felt ill on a Thursday and spent the night in the hospital. Tom Dubuque notified the RBIMGC foursome he played with on Monday before he became symptomatic and advised them to withdraw from next Monday’s tournament.
This member also played with a smaller golf group on Wednesday, the day before he became symptomatic. This smaller group is made up of all RBIMGC members. His foursome was also notified by Tom Dubuque of the situation and they were advised to withdraw from next Monday’s RBIMGC tournament. Because of socialization afterward by the infected member and the uncertainty of possible exposure to others in the vicinity, the entire playing roster of this smaller club was withdrawn from RBIMGC play on the following Monday tournament. The protocols to be developed (see below) will address the Club’s actions for similar events in the future.
COVID-19 Protocols:
There was a lengthy discussion regarding the development of COVID-19 protocols for the future. No formal vote was held on any item. Information shared and action steps defined were:
- Members will be informed that they must follow guidance provided by the CDC and San Diego County regarding Home Quarantine when in close contact with someone with COVID-19. All RBIMGC members will be sent a copy of this Home Quarantine Guidance by email.
- The San Diego County Guidance allows either a 10 day or 14 day home quarantine. To end quarantine after 10 days, you must have no symptoms and continue to practice safety recommendations on days 11 thru 14.
- Tom Dubuque and Joe Walkington will develop a condensed guidance paragraph for RBIMGC members to be inserted in the Tournament Invitation email, the tee-sheet email and on our web site.
- In the future, leadership of the RBIMGC will follow up with any infected members and those in close contact with them to be sure they are aware of the Home Quarantine Guidance.
- Instructions will be inserted in the Cart Instruction Sheet as a lead item advising members that if sick, don’t play. If they get sick later, let us know.
- Smaller golf clubs with RBIMGC membership will be expected to do their own follow up of infected members and those in close contact with them.
- A negative test for COVID-19 does not allow a member to end his home quarantine and play golf.
- We will not encourage or enable dual cart ridership.
Tips: Tom Dubuque will discuss with Evan our current tip policy for tournaments and add this item to the agenda of our next Board meeting.
Comped members: A discussion ensued regarding adding Evan Biundo, the PGA Pro, to the Club as one of its complimentary members. Tom Dubuque will investigate if there is an issue with having a member of the PGA as a member in the Club. If it is determined that having a member of the PGA as a Club member is OK, the Board will approve Evan. MSUA
TD Handbook: Johnny Goebel will re-issue to the Board the link to the Google Drive folder which contains our TD Handbook and other Club documents. The link should be book-marked for ease of access.
Special Tournaments: We will hold this discussion for the next meeting.
There being no further business, the meeting was adjourned at 10:54 AM.
Respectfully submitted,
Tom Smith
Secretary